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  • 04/12/2017 10:39 AM | Tennessee Association Of Museums (Administrator)

    Andrew Jackson Foundation

    Job Description 

    Position Title:                         WEEKEND HISTORICAL INTERPRETER

     Reports To:                             Lead Interpreter

     Exempt Status:                       Non-exempt

     Hrs/Work per Week:             24 hours (approximately, mostly on weekends)

     Date Revised:                         August 2016

     Purpose:  Provide historical interpretation of the Andrew Jackson Foundation’s properties.

     Principal Duties and Responsibilities: Perform job function and conduct daily operations, consistent with Hermitage policies and procedures; provide guided historical tours to visitors and answer questions; assist non-English speaking visitors; provide physical security for mansion and visitors; comply with dress and grooming requirements listed in interpreter manual; meet acceptable levels of knowledge of training materials; attend required training sessions; incorporate new interpretive information as required in tours; provide reports in a timely manner.

     Additional Duties and Responsibilities:  Participate in training activities; assist visitors in emergency situations; interact with Hermitage visitors, guests and staff in a friendly, informative manner; cross train with Visitor Services staff; ensure safety of staff and visitors by looking for, and reporting all safety concerns to a member of the Safety Committee.

     Education/Training: Some college preferred.

     Experience, Skills, and Abilities Requirements:  An interest in history; good use of English language; courtesy and tact in dealing with the public; excellent verbal and written communication skills; interpersonal, customer and staff friendly; must be able to interact with all ages, nationalities and those who are physically challenged; present a professional demeanor and maintain confidentiality.

     Physical Requirements:  Must be able to stand for long periods of time; climb stairs; work outside and in un-airconditioned buildings.

    This job description is intended to describe the general nature and level of work being performed by the person assigned to this position.  Principal duties and responsibilities are intended to describe those functions that are essential to the performance of this job, and "other" duties and responsibilities include those that are considered incidental or secondary to the overall purpose of this job.

    This job description does not state or imply that the above are the only duties and responsibilities assigned to this position.  Staff members holding this position will be required to perform any other job-related duties as requested by management.  All requirements are subject to possible modification to reasonably accommodate individuals with a disability.

    Nothing in this job description restricts the supervisor's right to assign or reassign duties and responsibilities to this job at any time.

    Mission: The mission of the Andrew Jackson Foundation is to preserve the home place of Andrew Jackson, to create learning opportunities, and to inspire citizenship through experiencing the life and unique impact of Jackson. Preserve, Educate, Inspire

    Trey Gwinn | Lead Interpreter

    Andrew Jackson Foundation | Andrew Jackson’s Hermitage

    4580 Rachel's Lane | Nashville, TN | 37076



  • 04/03/2017 9:23 PM | Tennessee Association Of Museums (Administrator)

    Cheekwood is a 55-acre American Country Place Era estate in Nashville, Tennessee. Built in 1929 by the Cheek family who amassed their fortune through the Maxwell House Coffee business, the estate was gifted and opened as a public institution in 1960. Today, it features 12 distinct gardens, a woodland sculpture trail, an 8,000-piece permanent art collection, and Georgian-style Mansion with historically furnished rooms and galleries. Listed on the National Register of Historic Places and accredited by the American Alliance of Museums, Cheekwood is a USA Today Top Ten Garden, the Urban Forestry Council’s Center of Excellence for Middle Tennessee, and site of the American Association of Public Gardens’ nationally accredited collection of Dogwoods. Cheekwood has a $9.5M budget and over 150 full and part-time staff, presenting four seasons of family-oriented festivals, world-class exhibitions, and educational programs for over 225,000 visitors and 13,000 member families annually. 


    The Public Programs Coordinator will assist the Public Programs Manager in developing and producing Cheekwood’s on-site public programs and coordinates various aspects of program planning including  preparing the contracts and confirmation documents for musicians, performers and community partners. Assists in planning studio art activities, volunteer & intern management and creates program signage and print materials and orders services, material, and equipment as needed for the production of public programs.  The Public Program Coordinator will also serve as the Summer Camp Coordinator who is responsible for hiring instructors and interns; plans scheduling of camps; creates the work schedules of instructors and interns; manages supply preparation and organization; on site during extended care hours and registration; substitutes for instructors as needed; produces weekly communication with families; maintains the clay firing schedule; will be trained and required to administers first aid as needed. Acts as studio proctor for classes and workshops, works as event supervisor as needed on weekends/after hours and coordinates the details of production, set-up, & tear-down for events.

    The ideal candidate will have Bachelor's Degree in hospitality or event management, art education, or similar; or equivalent years of education and experience. Must be knowledge of the principles, practices, and techniques of planning and executing an event; extremely organized, yet flexible; able to work varied hours and weekends; the ability to manage varied responsibilities; professional and work well with staff and vendors; able to work under strict deadlines ; strong analytical thinking, problem solving, and communication skills. Minimum two years events, classroom, and/or museum education experience is a plus.

    This is a full-time position with a competitive compensation package. Send letter of interest and resume to Penny Bruckse, Vice President of Human Resources at Pbruckse@cheekwood.org. EOE

  • 03/22/2017 1:05 PM | Tennessee Association Of Museums (Administrator)

    External Relations Coordinator

    American Association for State and Local History
    Full-time with benefits


    From the History Relevance campaign (https://www.historyrelevance.com/), to humanities advocacy, to planning with regard to the nation’s 250th commemoration in 2026, the AASLH at any one time is involved in partnerships with many other organizations. The External Relations Coordinator will provide administrative and creative support for maintaining such cooperative efforts. The coordinator also will help to run projects that these collaborations generate within AASLH and/or externally. In addition, writing, research, communications, and administrative support for other AASLH projects and programs, particularly as they touch on history relevance and advocacy, will emerge as part of this new position. The External Relations Coordinator reports to the Chief of Operations and works in the AASLH office in Nashville, TN.

    The American Association for State and Local History (AASLH) is a national non-profit association serving history professionals, history volunteers, museums, historical societies, and related organizations. Helping to set standards and best practices for the field, advocating for history, and facilitating conversation across the historical community, AASLH has long helped sustain small to large history organizations through its publications, annual conference, continuing education, and other programs. We emphasize the vital relevance of history and build diversity and inclusiveness, while cultivating an experimental and creative spirit within the association and among its constituents and partners.


    We are looking for a highly-organized and creative person with a passion for history and the role of history organizations in demonstrating the contemporary relevance of the past. Six years’ work experience after college, preferably in a nonprofit corporation such as a membership association or history-related institution such as a museum, historical society, or humanities council is required. Master’s in History, Public History, or Museum Studies or related experience is preferred. Knowledge of historical practices/methods, and professional skills or abilities related to archives, libraries, historic preservation, historical interpretation, history education, museum exhibits/curation, cultural resource management, or related activities is important. Candidate must have a demonstrable understanding of national history/humanities advocacy efforts and organizations in the past few years as well as strong writing and oral communication skills, proven aptitude for building professional networks and for collaboration, experience running and successfully completing large-scale projects, and the ability to manage and report on multiple projects at the same time with attention to detail. Familiarity with databases, social media, and the WordPress platform, as well as intermediate knowledge of Microsoft Word and Excel are necessary.


    ·         Assist the President & CEO in organizing meetings of the History Relevance campaign and tracking and conducting its projects.

    ·         Write and manage grants for the History Relevance campaign.

    ·         Assist the President & CEO in scheduling, preparing materials, and conducting research for meetings of the State Historical Administrators Meeting, the National Coalition for History, the Humanities Indicators project, and other advocacy and humanities coalitions.

    ·         Organize and help lead planning efforts of the AASLH Semiquincentennial Task Force.

    ·         Help facilitate the two-year enhancement process for the AASLH StEPs program (Standards and Excellence for History Organizations)

    ·         Work with the Marketing Coordinator to integrate the work of AASLH’s collaborative relationships with the organization’s social media, publications, and other communications, and to draft articles, blog posts, website text, and email.

    ·         Travel to meetings of the collaborations and partnerships.

    ·         Attend the AASLH Annual Meeting each September to help staff registration, meetings during, special events, and other aspects of the conference.

    To apply

    Submit in one PDF or other file a convincing cover letter, resume, and contact information for three professional references to employment@aaslh.org. Review of applications will begin April 20 and continue until the position is filled. Anticipated start date is June 2017. AASLH is an equal opportunity employer and is committed to diversity and inclusion.


  • 03/13/2017 6:04 PM | Tennessee Association Of Museums (Administrator)

    invites applications for the position of:

    Programs Administrator- 1 Opening


    Depends on Qualifications




    04/18/17 11:59 PM


    ESSENTIAL JOB FUNCTIONS: Works under the general direction of the Director of the Pink Palace Family of Museums within the Division of Parks & Neighborhoods to plan, develop, and administer programming. Programming activities include: exhibits, collections, education, 3D giant screen theater, Lichterman Nature Center, planetarium, historic properties, and Coon Creek Science Center. Interviews, hires, supervises, evaluates, manages and provides leadership to these departments. Selects and develops exhibits, educational programming, films, planetarium shows, and other informal education experiences. Works closely with marketing, philanthropy, and business teams to support programming initiatives. Ensures Museum programs meet strategic goals. Creates and reviews departmental revenue and expense budget for both City of Memphis funded programs and those funded jointly with the City as part of ongoing evaluation; while also drafting capital budgets.  Assists in planning and implementing the Museum system's Master Plan and capital projects, and serves as a member of the Director's Management Team. Represents the Museum in speaking engagements and presentations with affiliate groups. Provides assistance and information to the Director of Museums or other staff in fundraising and grant-writing activities. May travel to various locations weekly to meet with customers or staff.
    1.         Performs additional functions (essential or otherwise) which may be assigned from time-to-time.


    TYPICAL PHYSICAL DEMANDS: Requires the ability to operate a computer. Requires the ability to communicate both orally and in writing.

    TYPICAL WORKING CONDITIONS: Majority of work is performed in an office environment with some outdoor work required visiting the various Museum facilities including Lichterman Nature Center, Coon Creek Science Center, and two historic houses. Requires extensive contact with staff, volunteers, and the public. Occasionally travels to off-site locations.


    Master's degree in History, Science, Education, Museum Studies or a related field and seven (7) years progressively responsible experience in museum management, or any combination of experience and training which enables one to perform the essential job functions. Working experience with capital projects strongly preferred. Bilingual (Spanish) abilities are preferred, but not required.



    The City Charter requires that City Employees must establish residence within Shelby County within six (6) months from date of Employment. Proof of residence will be required at the time of hire.

    Applicants will be notified via email. To ensure delivery to your inbox, please check your spam or junk mail folder for emails.

    Division: Parks and Neighborhoods
    Service Center: Museum


    125 N. Main Street
    Memphis, TN 38103


    Position #2016-00459

  • 03/08/2017 12:47 PM | Tennessee Association Of Museums (Administrator)
    Job Title: Registrar
    Closing Date/Time: Mon. 03/20/17 5:00 PM Mountain Time
    Salary: $16.25 - $19.90 Hourly
    $1,300.00 - $1,592.00 Biweekly
    $33,800.00 - $41,392.00 Annually 
    Job Type: Full-time
    Location: Littleton Museum Collection Center, 6017 S. Gallup Street, Colorado
    The City of Littleton's Littleton Museum has a rare opening for a Registrar. The Registrar is responsible for all aspects of registration, cataloging and documentation of the Museum's collections as well as loans to and from the museum. Provides historical and legal record keeping for artifacts purchased by or donated to the city for use at the Littleton Museum.  Reviews accession worksheets (cataloged artifacts) for accuracy and consistency.  Enters data into computer using museum software; maintains, updates, corrects and revises data within the database.  Types legal documents, archival records, and card files for artifacts owned by the city.  Re-catalogs and re-numbers artifacts as needed.

    The City of Littleton offers a comprehensive benefits package including paid government holidays, floating holidays, vacation and sick time, retirement matching, and a dedicated employee health clinic...to name a few!
    Duties & Responsibilities:

    The following statements are illustrative of the essential functions of the job and do not include other nonessential or peripheral duties that may be required.  The organization retains the right to modify or change the duties or essential functions of the job at any time.
    • Works with Collections Division staff to maintain consistency of all museum records and best professional practices
    • Trains and supervises volunteers in the area of registration
    • Checks information on accession worksheets prior to entering into the computer using nomenclature, texts and code sheets; also pulling files, cards, and artifacts for measurements or other pertinent information.
    • Answer incoming calls/greet visitors or volunteers.  This includes initial answering of collections division calls, answering questions, and providing information.
    • Enters data, checks computer for previous entries that include donor name, collection status, and artifact status; edits or composes definitions as needed; and enters artifact data (donor information, collection information, measurements, references, conditions, etc.) into computer database.
    • Re-catalogues artifacts; this includes verifying information, re-cataloging, pulling artifacts, re-numbering artifacts, writing descriptions, computer entry of revised data, correcting existing log (register), printing out new accession sheets and cards, and returning artifacts to their original location.
    • Prints cards and accession sheets for entered collections.  This includes printing, proofing, filing, and logging information into register.
    • Contract preparations and other correspondence.  This includes checking register, pulling files, drafting responses if needed, or typing letters, contracts, general correspondence, mailing, sorting and filing when complete.
    • Researching records. This includes checking old accession sheets and catalog cards to transfer information to the computer, new cards, and accession work sheets after they have been entered into the computer to reflect entries in the record for past exhibits or restoration work.
    • Checks register entries.  This includes completing contracts and files that need permanent documents generated after computer entry or when corrections have been made.
    • Maintains incoming and outgoing loan agreement terms, condition reports, location changes, computer database, certificates of insurance, and other pertinent materials.
    • Plans and arranges workload and establishes priorities to complete scheduled assigned work within parameters and deadlines assigned by supervisor.
    • Delivers services to customers and staff.
    • Thorough questioning determines customers' needs.  Provides the information or assistance required to satisfy the customers' needs.  Accurately answers customers' questions and assists customers in using the resources of the museum.  Questions are answered face to face by use of a telephone and/or email.
    • May serve as an Emergency Worker

    • May be assigned to serve as a receptionist during lunch periods to answer telephone calls, greet visitors, answer questions, and provide information and assistance to customers.
    • Performs other assignments and projects as required.
    This Position Reports to: Curator of Collections
    This Position has Supervisory Responsibility for:  None
    Provides information, advice, assistance, and directions to volunteers working for the Collections Division.
     Education, Formal Training & Experience:
    • Bachelor's degree in museum studies, art, history, cultural studies, or related field; plus one year related experience; or
    • An equivalent combination of education, formal training and work experience that produces the knowledge, skill, and ability to perform the essential duties and responsibilities of the position.
    • Ability to accurately type at a speed of at least 40 wpm with no more than 7 errors as demonstrated in pre-employment testing; and ability to type at least 40 wpm on the job with ability to correct errors prior to preparation of final work products.
    • Solid computer data entry operation skills using word processing software.  Familiarity with PastPerfect software helpful.

     Knowledge, Skills, Abilities & Working Environment:
    • Requires solid knowledge of the principles of museum records management including museum collection documentation, loan forms, donor contracts, cataloging information and records, filing articles alphabetically and numerically, and the ability to apply that knowledge to perform the essential duties of the position.
    • Requires basic knowledge of artifact handling principles and procedures and the ability to apply those principles and procedures to perform the essential duties of the position.
    • Requires solid knowledge of computer operation, solid skills in computer operation, computer records management, and the ability to access and retrieve needed information using the computer.  
    • Requires ability to effectively and courteously communicate and interact with customers and staff members who request information and services.  Customers may occasionally be angry, argumentative, or disagreeable.
    • Requires solid organization skills and basic knowledge of research techniques using museum catalogs and books and the ability to apply that knowledge to perform the essential functions of the position.
    • Requires ability to establish and conduct verbal communications through speaking, talking, and hearing.
    • The following mental abilities are needed to perform the essential duties of this position:  alertness, precision, problem-solving, analytic ability, resourcefulness, flexibility, tact, ingenuity, spatial perception, tactile discrimination, auditory discrimination, speaking, memory, creativity, concentration, judgment, olfactory discrimination, writing, reasoning, imagination, initiative, patience, visual discrimination, and persuasiveness.
    • Requires the ability to read and understand written information.  Ability to compose information and instruction in written form.
    • Requires the ability to translate verbal communication into effective written material, e.g., reports and other documents.
    • Requires the ability to utilize analytical skills and apply results.
    • Requires the ability to use and apply technology.

    • Personal computer with assigned software; telephone, fax, photocopier; any modern office technology; donated and purchased historical artifacts; 6-foot step ladder, hand trucks and wheeled carts; small hand tools including screwdrivers, hammers, and pliers; metric and Standard tape measures; sewing needles and threads.
    • Personal vehicle or assigned city vehicle that includes mini-van, three-quarter ton truck, hand and power tools, and freight elevator.
    • Digital camera, printers, and scanners.

    • The following physical skills and abilities are needed to perform the essential duties of this position: occasional lifting, carrying, pushing, and pulling artifacts and other objects (with the use of hand trucks and carts when appropriate) weighing 1-50 occasionally assisting other staff members in moving desks, tables, exhibit props, and artifacts weighing up to 200 pounds; occasionally moving, placing, and operating ladders to access artifacts or other objects stored on shelves at heights up to 12 feet; occasionally climbing ladders and stairs; occasionally stooping, kneeling, crouching, and crawling and frequently reaching and handling to work with objects and artifacts; constantly fingering and feeling to operate equipment and handle artifacts; frequently talking to establish and maintain verbal communications in-person, by telephone and intercom system; occasional hearing ordinary conversations and alarm/equipment sounds including smoke and fire alarms and doorbells; occasional smelling to detect smoke and caustic chemicals; constant seeing with near acuity, depth perception, accommodation, color vision, and field of vision to see and operate work objects; occasional seeing with far acuity to see objects at the worksite and see people and structures.
    • This work is performed while in a sitting position to operate equipment and handle artifacts; walking; and standing.
    • This work is performed indoors in a museum collections building that includes a laboratory, office, and warehouse-type storage areas; and outdoors on the museum grounds during special museum events.
    • Outdoor work activities may include exposure to:  extreme cold; extreme heat; occasional exposure to wet and/or humid weather including snow, ice, rain, hail; high winds, and sun. Indoor work may include occasional exposure to fumes, odors, dusts, and gases from artifacts; occasional exposure to caustic chemicals from cleaning solvents, artifacts containing old poisons and medications (eye goggles and dust masks are provided and must be worn while working with these exposures present); occasional exposure to farm animals, dusts, and hay in farm areas; occasional exposure to mechanical hazards from mechanical artifacts; and occasional work from step ladders.


  • 03/07/2017 5:16 PM | Tennessee Association Of Museums (Administrator)

    OPEN TO:  General Public                                                                                                 

    TITLE: Youth Services Librarian                                                                        LOCATION: Burch Library         

    OPENING DATE:  February 27, 2017                                                               CLOSING DATE: Until Filled

    JOB NUMBER:  JN17-06LB                                                

    SALARY RANGE: $40,051 (DOQ) with excellent benefits package

    FLSA STATUS: Non-exempt

    **This position may require evening and weekend work.

    PRIMARY FUNCTION: The purpose of this classification is to assist upper management in directing the youth services library programs and in the supervision of workers engaged in the day to day operations of the Youth Services department.

    QUALIFICATIONS: A Master’s Degree from an American Library Association accredited college with major course work in Library Science; supplemented by three (3) years previous experience and/or training in youth library services, literature and reference resource, at least one (1) of which must have been in a supervisory capacity; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

    SPECIAL REQUISITES: Excellent written and verbal communication skills, including presentation skills.  Knowledge of Internet search tools, online reference sources, Microsoft Windows and Office applications, and related technologies is required.  Knowledge of electronic resources including mobile technologies, social media and downloadable E-books is strongly preferred.

    LICENSES:  Must possess and maintain a valid Driver’s License.

    NOTES:  Tasks require the ability to perform moderately physically demanding work which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderately heavy weight (up to 50 pounds). Tasks may involve extended periods of time at a keyboard or workstation.

    Full job descriptions are available upon request.  Please call 901-457-2296.

    Selection process may include: examinations, interviews, assessment centers, practical skills, etc. Drug testing may be required.


    APPLY:   Human Resources Office, 500 Poplar View Parkway, Collierville, TN 

    NOTES:  Please submit a new application each time you apply for a Town job. Pursuant to Tennessee open records law, applications and resumes are subject to disclosure.


  • 02/21/2017 8:41 PM | Tennessee Association Of Museums (Administrator)

    Cheekwood Botanical Garden & Museum of Art in Nashville, Tennessee is seeking a full-time Chief Preparator!

    The Chief Preparator is responsible for all technical aspects of museum-standard art handling related to installation, de-installation, display, and storage of art objects under the direction of Director of Exhibitions/Associate Curator and input from the Collections Manager/Registrar. The individual is a team member for exhibitions and collection projects, assisting in planning and implementation for short-term installations and/or long-term care. Schedules and supervises art handlers for all aspects of art installations, exhibitions, storage and transport.

    · The Chief Preparator provides all technical aspects of museum-standard art handling practices for a multitude of mediums: paintings, works-on-paper, furniture, decorative arts, large scale and sculpture; related to installation/de-installation, packing, transport and storage of art objects

    · Works closely with the Director of Exhibitions/Associate Curator, the Collections Manager/Registrar and Vice President, Museum Affairs & Curator of Decorative Arts in planning and implementing exhibitions and collection displays

    · Performs detailed work using reasoning and problem-solving skills, performing multiple concurrent tasks with constant interruptions

    · Evaluate, recommend and facilitate appropriate storage to diverse collection of art objects

    · Source of knowledge for proper museum-standard art handling practices

    · Works closely with the Collections Manager/Registrar, to maintain location of art objects and inventory at both on-site and at off-site art storage facilities

    · Works closely with Museum of Art staff, to determine needs for art handling assistance, scheduling contractors and provides direct supervision of all contracted individuals during time of installation/de-installation and/or collection projects

    · Provides annual budget figures for exhibitions and collection projects (contract art handlers, supplies, equipment rental, etc.) and monitors budget

    · Assists outside exhibition specialists, museum personnel and artists that accompany traveling exhibitions installed at Cheekwood, both indoor and outdoor

    · Ability to, on occasion, act as a courier for art objects traveling between partner institutions, artist studios, exhibition venues, and/or conservation/restoration studios

    · Assists with maintaining the appearance of exhibition spaces, both in the Museum, the Frist Learning Center, the Carrel Woodland Sculpture Trail, and surrounding grounds featuring installations: lighting, dusting, cleaning plexi, sweeping, vacuuming, signage, patching and painting as well as care and cleaning of exhibit cases, plexi vitrines, platforms, and plinths

    · Manages the weekly maintenance and upkeep of artwork displayed on the Carrel Woodland Sculpture Trail

    · Working closely with the Collections Manager/Registrar, he/she oversees maintenance and upkeep of art storage areas (on-site and off-site)

    · Under the direction of Director of Exhibitions/Associate Curator, oversees and takes part in the building of temporary walls, dais, platforms, pedestals, and cases for exhibition and installation purposes

    · Build and/or construct hard and soft shipping containers, boxes, and/or crates for the safe transportation of a diverse array of art objects

    Qualifications: BA/BFA College degree preferred or equivalent museum work experience; 3 to 5 years museum experience in the technical aspects of museum standard art handling practices, installation, matting and framing, storage, packing. Must be a highly responsible individual with excellent interpersonal skills, must maintain a professional demeanor, be self-motivated and show proven ability to work on complex projects as part of a team or independently. Must have a valid State of Tennessee driver’s license and adept at driving an oversized van, box truck or 24 ft. rental truck while transporting art objects throughout the region. Fully certified and adept in the safe use of forklifts, lulls, scissor lifts, boom lifts, and all manner of mechanical man lifts; requiring familiarity with standard hand signals used to safely position art objects and materials while directing an operator of a crane or any other heavy mechanical device(s). The ideal candidate will have demonstrated organizational skills; proven matting and framing skills; good verbal and written communication skills; proficient computer skills with Microsoft Office; familiarity with museum collection database systems; demonstrate knowledge of safe, basic woodworking practices; basic knowledge of art making practices, art history and conservation; basic woodworking skills for the production of pedestals, dais, transportation crates, etc. Must have the ability to safely lift and move objects weighing up to 50 pounds and to work at heights over eight feet with safety harness and appropriate equipment. Ability to work out of doors on a regular basis on Cheekwood property for exhibitions, installations, and routine maintenance of artwork for long periods in differing weather conditions and unscheduled overtime during periods of installation/de-installation

    This is a full-time position with competitive benefits. Send your letter of interest, resume and salary requirements to Penny Bruckse, Vice President of Human Resources at Pbruckse@cheekwood.org. For more information about Cheekwood visit https://cheekwood.org EOE

  • 02/17/2017 9:22 AM | Tennessee Association Of Museums (Administrator)

    Classification                                                                        Reports to

    Exempt                                                                                   Director of Collections and Exhibitions

    Description of the Museum and Its Mission

    The Metal Museum is the only museum of its kind in the country dedicated to the advancement of the art and craft of fine metalwork.  The Museum engages the metals community and the surrounding region through exhibitions, collections of fine metalwork, educational programs and publications featuring artists of national and international importance to the field.  The permanent collection and exhibition program reflect a wide range and mixture of metalsmithing, including ferrous and nonferrous metals, hollowware, jewelry and architectural elements. With its unique focus on artwork and fine crafts made in metal, the Metal Museum helps initiate and promote dialogue and understanding of the field and its relevance in our modern culture.


    To support the preservation of and promote access to the Museum’s intellectual and physical collections, library holdings and archives through routine Registration duties and management of special Collections projects.

    Essential Functions and Responsibilities


    1.    Assist with grant writing for collections initiatives, including researching grants, writing project proposals, gathering support materials and submitting project budgets

    2.    Maintain minutes and other relevant notes/documentation pertaining to Collection Committee meetings

    3.    Assist in managing collections interns


    4.    Maintain the New Acquisitions gallery to showcase new additions to the collection

    5.    Work with Director of Collections and Exhibitions to develop travelling exhibitions of works from the permanent collection

    6.    Assist with exhibition installation, de-installation, and maintenance including gallery and exhibition furniture cleaning and maintenance


    7.    Create, update and maintain all records pertaining to the Museum object and library/archives collections, including accession, donor and catalog files and databases, images, institutional archives and other held properties

    8.    Coordinate and supervise photography of museum collections and temporary loan objects for catalogs, research requests and other documentation

    9.    Pack/unpack and condition report all art objects/books for Museum collections, including incoming/outgoing loans

    10.  Manage the cataloging and relocation of objects for Visible Storage, including identifying objects for relocation, updating and correcting accession and catalog records, recommending any conservation or restoration needs, physically relocating objects, and launching online catalog records

    11.  Manage the rehousing of the library collection into recently renovated compact storage rooms and transfer library records to Past Perfect database

    12.  Manage the digitization of slide archives, including identifying slides for digitization, organizing slides, cataloging slides, coordinating with contractors and partners, and overseeing launch of online assets

    13.  Work with Director of Collections and Exhibitions to publish catalogs documenting the Museum’s permanent object collection

    14.  De-accession objects in accordance with decisions by the Collections Committee

    15.  Develop and implement an oral history series


    16.  Assist public with general museum and collections inquiries and in depth research utilizing the object, library and archives collections

    17.  Plan, develop and execute monthly Inside the Collections talks for the public


    1.    All full-time staff should be available during openings and other events.

    2.    All full-time staff should be available for the week before, during, and after Repair Days and Forging on the River.



    A BA or MA with a major in art history, museum studies, library and information science or a related field is required.


    Minimum 1-2 years experience with collections work in a museum preferred.


    Proficient in Microsoft Office, Past Perfect, Resource Mate, and Photoshop

    Strong interpersonal skills

    Ability to communicate clearly and concisely, both written and verbal

    Detail oriented

    Strong organization skills

    Ability to work independently and as a part of a team


    The Metal Museum is open to the public Tuesday – Saturday, 10 am – 5:00 pm and Sunday, Noon to 5:00 pm during which time the Museum must be staffed.  All employees are required to work a minimum of 35 hours per week.  Additional hours may be required during events and to complete special projects.

    To Apply

    Please send a cover letter and resume/cv combined as one pdf document to:

    Grace Stewart

    Director of Collections and Exhibitions


    Please use the subject line: Application for Registrar/Librarian_First Name Last Name

  • 02/02/2017 5:01 PM | Tennessee Association Of Museums (Administrator)

    Arts Memphis

    Position: Database Coordinator

    About the Organization

    Founded in 1963 as a United Arts Fund, ArtsMemphis works to sustain Memphis’ world-renowned cultural vitality by providing grants to arts organizations and artists, making strategic investments in arts-based initiatives and serving as a connector, mentor and promoter for the arts sector.  In the past 10 years, ArtsMemphis has allocated over $40 million to the arts in Shelby County. In fiscal year 2016, ArtsMemphis awarded $3 million to the Memphis arts community through more than 160 grants. The arts enhance quality of life for Memphians and are an economic driver for Shelby County – generating more than $125 million annually and employing 4,000 people.

    ArtsMemphis strengthens the area’s arts assets by amplifying awareness, driving support and building capacity for the arts sector. ArtsMemphis’ impact extends across demographic, geographic and socioeconomic barriers through the activities of 60+ grantees and partners, which vary widely in size, location and focus.

    For more information visit ArtsMemphis.org.

    About the Position

    ArtsMemphis seeks a detail-oriented, “systems thinker” to provide high-quality, consistent data management.  The Database Coordinator will report to the Director of Development & Communications and will be responsible for the integrity of the Raiser’s Edge database and optimizing its functionality to meet the needs of the organization.

    The Database Coordinator will record, process, acknowledge and report on all donations received by ArtsMemphis.  The Database Coordinator will play a critical role on the ArtsMemphis development staff to provide timely collection, cleanup, retrieval, and analysis of donor and prospect data. 


    • Learns and implements best practices for donor and prospect data management
    • Captures, organizes, and manages constituent data through Raiser’s Edge database
    • Assures the accuracy, integrity, and consistency of all donor records
    • Performs regular database maintenance activities to correct duplications, errors or omissions, track user activity, and find actionable patterns
    • Responsible for all gift entry, acknowledgement letters/receipting, and benefit fulfillment
    • Generates and manages outstanding pledge reports and invoices donors as needed
    • Creates dashboards and reports that analyze donor giving results to document progress on fundraising goals 
    • Produces custom queries and reports as requested by team members
    • Segments constituents for email marketing, mail appeals, actions and gifts
    • Integrates ArtsMemphis’ email marketing lists with the donor database
    • Creates and executes mail, email, and phone campaigns, including the creation of lists, preparation of data merges, and fulfillment
    • Coordinates, implements and updates appeals
    • Maintains up-to-date solicitor assignments and notes
    • Liaises with the CFO to reconcile Raisers Edge with the general ledger when necessary
    • Liaises with the US Post Office to troubleshoot any mail-retrieval issues
    • Acts as the system administrator for Raiser’s Edge
    • Serves as a liaison to Blackbaud and IT support staff to coordinate system updates and troubleshoot issues
    • Trains staff on the use of Raiser’s Edge


    • Bachelor’s degree required
    • At least one year working in database management or comparable activity
    • Proven data management abilities, including donor records maintenance and creation of reports and queries
    • Experience in developing donor solicitation campaigns
    • High level analytical skills
    • Excellent organizational skills and keen attention to detail
    • Ability to prioritize and manage multiple deadlines and tasks efficiently
    • Excellent interpersonal and problem-solving skills
    • Strong computer skills and knowledge of Microsoft Office Suite and accounting software 
    • Self-directed, entrepreneurial spirit
    • Must be able to maintain confidentiality
    • Team player who is energetic, flexible, and proactive, and has a desire to work in a creative environment. Candidate must be self-motivated, organized, detail-oriented, reliable, able to finish work in a timely manner
    • Working automobile, valid driver’s license and auto insurance
    • Candidate must be willing to handle flexible hours including occasional work on nights and weekends.

    This position is full-time. Salary and benefits commensurate with experience. ArtsMemphis offers a competitive benefits package including insurance, 401(k) and paid vacation/holidays.

    ArtsMemphis strives to create an environment in which every employee, board member, donor and grant recipient is treated fairly and with dignity and respect. We are committed to seeking out talented, diverse people, encouraging them to work to their full potential and valuing their contributions.

    ArtsMemphis is an Equal Opportunity Employer and does not discriminate on the basis of age, gender, marital status, citizenship, race, color, religion, national origin, disability, sexual orientation, or military or veteran status.

    Qualified applicants should send a cover letter outlining interest, experience, and potential fit for the position along with a resume to wmurray@artsmemphis.org.

    No phone calls, please. We thank all applicants for their interest; only those selected for an interview will be contacted.

  • 02/02/2017 9:41 AM | Tennessee Association Of Museums (Administrator)

    Mountain Heritage Center Collections Manager

    Western Carolina University, Cullowhee, NC


    The Collections Manager implements and directs collections management activities for the Mountain Heritage Center (MHC), Western Carolina University’s museum of southern Appalachian culture and history. Artifacts from the MHC’s 10,000-object collection are used in exhibits, educational programs, and research projects of students, faculty, and visiting scholars. The Collections Manager handles, stores, houses, organizes, inventories, and photographs objects in the collections.


    In addition, the Collections Manager identifies and implements preventative conservation measures for objects in the collections, coordinates access to the collections, processes accessioning and deaccessioning, and oversees the maintenance of collections facilities. She or he consults with the MHC Director and Education Associate to identify objects for exhibits, educational programs, and loans, and ensures their proper care while in use. She or he also supervises collections use for WCU student projects and provides training to student employees who assist with collections work and who are interested in careers in museums.


    Essential Functions:

    ·        Implements the MHC Collections Policy, ensuring the collections are held and used in compliance with the MHC’s research, storage, conservation, accession, deaccession, and loan policies.

    ·         Maintains storage conditions for the MHC collections through preventative conservation methods. Houses, organizes, inventories, moves, tracks, and photographs the collections as appropriate.

    ·         Monitors movement of collections at all stages of storage and use. Maintains the MHC’s collections database and ensures it is up-to-date. Identifies and solves cataloging errors in order to improve the accuracy of collections records and the database.

    ·         Responds to requests and inquiries about collections use from WCU student and faculty researchers, as well as other academic institutions, interest groups, heritage communities, and the public.

    ·         Plans, coordinates, and supervises scholarly and public use of the collections, including research, tours, and special events.

    ·          Suggests revisions to the Collections Policy and consults with the MHC Director to update policies and procedures that impact the collections.


    Other Functions:

    ·         Performs other collections-related activities as assigned.



    Required Education, Knowledge, Skills, Abilities:

    ·         Bachelors Degree plus 2 or more years experience handling and caring for museum collections.

    ·         In-depth knowledge of collections management practices and procedures, including the legal and ethical requirements of museum collections.

    ·         Demonstrated skill in organization, attention to detail, effective communication, and ability to work in diverse cultural settings.

    ·         Demonstrated proficiency with PastPerfect museum collections database and Microsoft Office Suite (including Word and Excel).

    ·         Ability to bend, kneel, and lift up to 50 pounds is required.


    Preferred Education, Knowledge, Skills, Abilities:

    • ·                     Degree or certification in Museum Studies, Public History or related field is highly desirable.
    • ·                     Experience in teaching about collections is highly desirable.
    • ·                     Experience with artifact photography and object mount construction is highly desirable.
    • ·                     Museum collections conservation experience is desirable.
    • ·                     Experience with NAGPRA is desirable.
    • ·                     Demonstrated success in grant writing is desirable.



    ·         Trains and supervises volunteers, interns, and student employees working on collections-related projects as required.


    To Apply:

    ·         Applicants must apply online. Please submit a resume/CV and a cover letter describing your collections management experience via the WCU employment listings website at: https://jobs.wcu.edu/postings/6234

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PO Box 330984   Nashville, TN 37203   (615) 495-3354   tnmuseums@gmail.com

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