Date: Jul 17, 2024
Location: Springfield, IL, US, 62701
Job Requisition ID: 39888
Working Title : Registrar
Agency : Abraham Lincoln Presidential Library and Museum
Position Title: Executive I
Closing Date/Time: 08/09/2024
Salary: $5,703-$8,170.00/Monthly (Anticipated Starting Salary for Non-State Applicants: $5,703.00)
Job Type: Salaried Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC062
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 39888
Join a World Class Institution
The Abraham Lincoln Presidential Library and Museum (ALPLM) is hiring an Executive I - Registrar. This position facilitates incoming and outgoing exhibit loans for a globally renowned museum and serves as collection manager for a world-class artifacts collection. The ideal candidate is highly organized, works within deadlines, and collaborates with library, museum, and professional partners in a fast-paced environment. The ALPLM is a world-class institution that welcomes more than 250,000 visitors every year and houses one of the world’s best collections of Lincoln-related documents, artifacts, and audiovisual materials. We invite qualified applicants to apply for this position and supports ALPLM’s efforts to chronical the life of one of our nation’s greatest Presidents.
Job Responsibilities
1. Serves as Registrar:
Arranges for the ALPLM to lend or seek artifacts from other museums and organizations, including all necessary paperwork, photo documentation, transport arrangements, valuations, and insurance coverage.
Develops and maintains close working relationships and acts as a liaison with staff at other museums and organizations with whom the ALPLM lends or seeks artifacts.
Serves as a contact person with specialist services such as fine art shippers and/or other shipping services, customs agents, security agencies, Government agencies, and insurers.
Collaborates with the ALPLM Executive Director (or their designees), Library Services Director, Director of Research and Interpretation, and Exhibits Director as needed to advise on temporary exhibitions.
Assists with offsite movements, responsible for packing, unpacking, and necessary documentation.
Oversees handling and placing of all artifacts during exhibit installations/deinstallations.
Monitors environmental controls in the Museum and works with Engineering staff to adjust.
Job Responsibilities (Continued)
2. Serves as collection manager for three-dimensional artifacts:
Receives and evaluates artifacts received by the ALPLM.
Catalogs materials, includes photographic documentation, related research, and information needed for internal and external audit.
Removes duplicate or harmful materials from the collection contents.
Identifies and separates non-artifact materials for transfer to other areas of the ALPLM.
Advises on material for possible acquisition.
Assures security of collections, and enforces ALPLM rules, regulations and/or restrictions related to artifact use.
Inventories three-dimensional artifacts on a rolling ten-year cycle.
Assesses storage needs and plans/prepares materials for storage.
Job Responsibilities (Continued)
3. Maintains collection management database:
Serves as subject matter expert for collection management software.
Maintains records for all three-dimensional artifacts, as well as any exhibit items and loaned items.
Produces comprehensive regular reports on artifacts, exhibits, and loans.
4. Prepares written and oral reports:
Writes articles and speaks to the public regarding the collection.
Prepares weekly report of activities.
Drafts information for acquisition/procurement activity
5. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with coursework in Museum Studies.
Requires one year of responsible administrative experience in museum and/or exhibit field, or completion of an agency approved professional management training program.
Specialized Skills
Two years' experience working with three-dimensional artifacts in a museum setting, including cataloging, working with cataloging systems, and assisting with exhibitions to ensure proper handling and care of artifacts.
Two years' experience managing an institutional loan program, coordinating incoming and outgoing loans.
Two years working knowledge of historical research procedures of both American and Illinois history.
Preferred Qualifications
Prefers Master's Degree in Museum Studies.
Prefers experience in methods, techniques and terminology of acquisition, classification, cataloging and preservation.
Prefers two years' experience applying applicable museum standards to policies, procedures, and day-to-day operations.
Prefers experience maintaining accurate reference files to prepare comprehensive reports on collections, museum operations, and requirements for preservation of artifacts.
Prefers ability to mentor other staff as needed in collections and registrations processes and procedures.
Conditions of Employment
Requires ability to pass a background check.
Requires ability to work in physically demanding conditions, such as standing, stooping, bending or walking for extended periods of time, climbing ladders or pushing carts laden with supplies or museum materials.
This position is considered medium work as defined by the U.S. Department of Labor (20 CFR 404.1567( c )). Medium work involves lifting no more than 50 pounds at a time with frequent lifting or carrying of objects weighing up to 25 pounds.
Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This requires the ability to work evenings and weekends.
The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description
About Our Agency
The ALPLM is passionate in our mission to inspire civic engagement through the diverse lens of Illinois history and sharing with the world the life and legacy of Abraham Lincoln. As caretakers of a one-of-a-kind collection of artifacts, we consider our work to learn, teach and share history a great honor. The people of the ALPLM strive to employ innovate approaches to create a positive impact for the future, as it can be inspired by the past. As preservationists of Illinois' diverse history, we strive to build, maintain, and make accessible a growing record of history for today's inquisitive explorers as well as those who shall, in the future, rely on our efforts. Our learning-centered agency insists on the values of honesty and integrity, intentional leadership, equitable collaboration and transparent accountability. The ALPLM boasts pristine facilities, a creative environment, and a professional staff with a variety of backgrounds and talents.
As a State of Illinois employee, you will receive a robust benefits package that includes the following:
* A Pension Program
* Competitive Group Insurance Benefits including Health, Life, Dental and Vision insurance
* 12 Paid Sick Days annually (Sick days carry over from year to year)
* 13 paid holidays annually - 14 on even numbered years
* 12 weeks paid maternity / paternity leave
* Deferred Compensation Program - A Supplemental retirement plan
* Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP) Dependent Care Assistance Plan (DCAP) and more.
For more information about our benefits please follow this link https//www2.illinois.gov/coms/benefits/pages/default.aspx
Work Hours: Monday-Friday: 8:30am-5:00pm
Work Location: 112 N 6th St, Springfield, Illinois, 62701
Agency Contact:
Kathleen Love
Email:Kathleen.Love@illinois.gov
Phone #217-558-8974
Job Family: Leadership & Management
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
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State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
donotreply@SIL-P1.ns2cloud.com
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Nearest Major Market: Springfield
https://illinois.jobs2web.com/job/Springfield-EXECUTIVE-I-IL-62701/1191713800/
