Exhibits Coordinator
Occupational Summary
The Exhibits Coordinator plays a key role in ensuring that the Museum's exhibit spaces are engaging, safe, and well-maintained to provide a high-quality and consistent experience for all guests. Acting as a front-line representative of the Exhibits team, this role models exceptional guest service and works closely with colleagues across departments to deliver consistent, high-quality museum experience. The Exhibits Coordinator’s primary duties involve cleaning and maintaining exhibits and exhibit props (both purchased and fabricated in-house) for all galleries. This position sets up both exhibition galleries and floor staff for success, ensuring props are available, backstock is floor-ready, systems are running smoothly, and that any issues are communicated quickly and clearly. Additionally, this position is responsible for the day-to-day preparedness and upkeep of temporary exhibits as well as supporting the development and installation of new temporary exhibits and seasonal decorations.
Duties and Responsibilities
Exhibit Experience and Readiness
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Conducts a pre-opening walkthrough each morning that includes turning on exhibit components and ensuring props are sufficient for the start of the day.
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Ensure exhibit galleries have the props, backstock, and consumable materials needed for front line staff to maintain the exhibit experience throughout the day.
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Communicates issues to Exhibits, Facilities & Maintenance, and Museum Experience teams as needed.
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Completes midday walkthroughs to ensure exhibits have sufficient props in working order.
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Be available via radio to answer “Exhibit” calls to support the daily experience.
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Responsible for removing and replacing worn props.
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Responsible for maintaining props in the Temporary Exhibit gallery.
Prop and Consumable Inventory Management and Systems
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Maintains inventory of exhibit props and consumable materials, ensuring backstock is organized, labeled, and easily accessible to floor staff.
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Communicate proactively with the Exhibit Manager when inventory is low, a prop is not performing well on the floor, or an exhibit issue needs attention.
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Works closely with the Exhibit Manager and Museum Experience team to identify props that are not performing well, need replacement, or other issues impacting guest experience.
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Research solutions and pricing for props in coordination with the Exhibit Team.
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Complete the checklist/s for prop maintenance.
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Execute prop cleaning and sanitizing systems established by the Exhibits Manager on a regular basis.
Exhibit Operations
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Supports deep cleaning of exhibit spaces beyond daily cleaning.
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Performs minor maintenance on exhibits.
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Develop a working knowledge of common issues for exhibit components and apply basic triage fixes confidently.
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Communicate awareness of these common issues to the Exhibit and Facilities & Maintenance Teams.
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Supports Exhibits Manager troubleshooting and submitting work orders for technical exhibit maintenance items.
Installation, Fabrication, and Project Support
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Assists the Exhibits Manager exhibit and exhibit prop fabrication.
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Assists with holiday and special events decorations, supporting plans and timelines established by the Exhibits Manager.
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Assists with installation and de-installation of leased and in-house temporary exhibits.
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Assist with the execution and coordination of fabricated components using 3-D printing, laser cutting, vinyl cutting, or other in-house technologies.
Other
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Attends Exhibit team meetings.
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Attends project-based and other routine meetings as assigned.
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Support Exhibits Team with transporting exhibit items back and forth from the museum’s offsite storage facility.
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Other duties as assigned.
Knowledge, Skills, and Abilities Required
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Demonstrated commitment to delivering exceptional guest experiences in a fast-paced, interactive environment.
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Ability to work collaboratively and communicate effectively (clear, proactive, and approachable) with colleagues, guests, and volunteers.
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Strong organizational and time management skills, with the ability to prioritize tasks across multiple exhibit areas and manage recurring tasks and systems.
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Experience with basic maintenance and repair tools.
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Working knowledge or interest in hands-on fabrication tools such as 3D printers, laser cutters, and vinyl cutters. A willingness to learn is valued as much as existing knowledge.
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Creative problem-solving skills and attention to detail in maintaining exhibit quality and safety.
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Flexibility and resourcefulness when responding to guest feedback or exhibit performance issues.
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Basic sewing, painting, or prop-building skills.
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Familiarity with Arduino, Raspberry Pi, or other microcontrollers used in interactive exhibits preferred.
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Ability to troubleshoot simple mechanical or electronic issues preferred.
Education and Experience
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High school diploma or GED required
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Prior experience in museum, theater, maker space or similar environments preferred.
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Experience with inventory, props, or physical space management preferred.
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Experience working with families or children in public environments is a plus.
License or Certification Required
None required.
Supervises
N/A
Working Conditions
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Combination of office environment and museum public spaces.
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Work includes weekends, holidays, and evenings.
Physical Demands
Mission Alignment
All members of the Exhibits team contribute to the Museum’s mission to inspire all children to explore, innovate, create, and play.
Full-time (40 hours/week), hourly ($17.00/hour)
Interested candidates can submit an application, resume, and cover letter to our careers site at https://recruiting2.ultipro.com/CRE1020CDMU/JobBoard/cfb69fbb-d286-4c34-a2ca-4d3f37825546/?q=&o=postedDateDesc
Applications must be submitted by 5:00 PM on May 1st.
