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Beck Cultural Exchange Center / Urban Renewal Collection Archivist

11/20/2020 9:53 AM | Tennessee Association Of Museums (Administrator)



Title: Urban Renewal Collection Archivist 

Temporary, full-time (grant-funded through July 31, 2021) 

Reports To: President/CEO 


The purpose of this position is to access, process, arrange, catalog, and prepare finding aids for  manuscript material, architectural records, photographs and negatives, ephemera, artifacts and all  other "special materials" in the Beck Cultural Center Collection related to Knoxville's Urban  Renewal in the mid-Twentieth Century. Duties include, but are not limited to: supervising staff,  interns, and volunteers; maintaining logs; providing reference assistance; developing procedures;  and performing other duties as assigned by the President/CEO. 


The following duties are normal for this position. These are not to be construed as  exclusive or all-inclusive. Other duties may be required and assigned. 

Supervises, directs and evaluates assigned staff, interns and volunteers.  

Maintains the accession log of all special materials added to the Urban Renewal Collection;  inventories accessions as required. 

Processes, arranges, catalogs and prepares finding aids for manuscript material, architectural  records, photographs and negatives, ephemeral and all other "special materials" added to the  Collection. 

Creates and maintains databases used for special materials. 

Provides reference assistance for community members needing to use manuscripts, photographs  and other special materials. 

Develops and recommends procedures and/or regulations for the use of special and rare materials  to ensure safe use and preservation. 

Processes reproduction requests for special materials including photographs and architectural  plans and drawings.

Manages the digital catalog project which includes selection of material, creation of record  templates, develops guidelines for the projects, scan, catalog, upload, approve and index digital  Collection records. 

Monitors preservation copies of scans, and also provides training and supervision of staff in  scanning technology and cataloging. 

Maintains an inventory of archival supplies; recommends archival supplies and products to  process, preserve and store special materials. 

Acts as a liaison with Urban Renewal Project partner organizations and works with partners to  ensure best practices. 

Plans and assists with setting up exhibits from the Collection. 

Performs other related duties as required. 


Master’s Degree in Library Science, Information Science, History, Archival Administration, or  related field; with two (2) years of experience in archival processes, or related field; or any  equivalent combination of education, training, and experience which provides the necessary  knowledge, skills, and abilities for this position. 


PHYSICAL REQUIREMENTS: Must be physically able to operate a variety of office  machines, such as a telephone, copier, microfilm/microfiche readers, heat seal press, etc. Must  also be physically able to operate equipment to include book and box trucks, 10' ladders,  elevators, etc. Must be able to use body members to work, move or carry objects or  materials. Physical demand requirements are at levels of those for active work.  

DATA CONCEPTION: Requires the ability to compare and or judge the readily observable  functional, technical, structural, or compositional characteristics (whether similar to or divergent  from obvious standards) of data, people, or things. 

INTERPERSONAL COMMUNICATION: Requires the ability of speaking to convey or  exchange information. Includes giving assignments and/or directions to co-workers or assistants. 

LANGUAGE ABILITY: Requires the ability to read a variety of informational documentation,  directions, instructions, and methods and procedures archival methods for  preservation. Requires the ability to write reports with proper format, punctuation, spelling and  grammar, using all parts of speech. Requires the ability to speak with and before others with  poise, voice control, and confidence using correct English and a well-modulated voice.

INTELLIGENCE: Requires the ability to learn and understand complex principles and  techniques; to make independent judgments in absence of supervision; to acquire knowledge of  topics related to this position. 

VERBAL APTITUDE: Requires the ability to record and deliver information to supervisors  and elected officials; to explain procedures and policies; and to follow verbal and written  instructions, guidelines and objectives. 

NUMERICAL APTITUDE: Requires the ability to utilize mathematical formulas; add and  subtract totals; multiply and divide; determine percentages; determine time and weight; and  utilize statistical inference. 

FORM/SPATIAL APTITUDE: Requires the ability to inspect items for proper length, width,  and shape, visually with office equipment and recording devices. 

MOTOR COORDINATION: Requires the ability to coordinate hands and eyes in using  automated office equipment. 

MANUAL DEXTERITY: Requires the ability to handle a variety of items, office equipment,  control knobs, switches, etc. Must have the ability to use one hand for twisting or turning motion  while coordinating other hand with different activities. Must have minimal levels of  eye/hand/foot coordination. 

COLOR DISCRIMINATION: May require the ability to differentiate colors and shades of  color. 

INTERPERSONAL TEMPERAMENT: Requires the ability to deal with people (i.e. staff,  supervisors, general public, and elected officials) beyond giving and receiving instructions such  as in interpreting departmental policies and procedures. Must be adaptable to performing under  moderate stress when confronted with an emergency. 

PHYSICAL COMMUNICATION: Requires the ability to talk and/or hear: (talking - expressing or exchanging ideas by means of spoken words). (Hearing - perceiving nature of  sounds by ear). 

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The Beck Cultural Exchange Center is an Equal Opportunity Employer. In compliance with the  Americans with Disabilities Act, the Beck may provide reasonable accommodations to qualified  individuals with disabilities and encourages both prospective and current employees to discuss  potential accommodations with the employer. Signatures below indicate the receipt and review  of this job description by the employee assigned to the job and the immediate supervisor.

Responses can be directed to: 

Reverend Reneé Kesler


Beck Cultural Exchange Center

1927 Dandridge Avenue

Knoxville, Tennessee 37915




PO Box 330984   Nashville, TN 37203   (615) 495-3354   tnmuseums@gmail.com

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