Welcome to the Tennessee Association of Museums

Kentucky Historical Society / Registrar

11/19/2020 3:14 PM | Tennessee Association Of Museums (Administrator)

KHS Registrar

The Kentucky Historical Society (KHS) has welcomed more than 1 million visitors since its anchor building, the Thomas D. Clark Center for Kentucky History, opened in 1999 in historic downtown Frankfort. Our mission is to educate and engage the public through Kentucky history in order to meet the challenges of the future. KHS is an affiliate of the Smithsonian Institution and is fully accredited by the American Alliance of Museums.

KHS offers an opportunity to join a team of people dedicated to preserving and exploring Kentucky’s rich and fascinating past. The agency’s Registrar oversees the collections management and stewardship of KHS’s museum object collection, which is represented in approximately 35,000 catalog records. This position also assists with the use of collections in research and programming in order to make our museum collection accessible to the public. The Registrar at KHS is also highly collaborative, often working in partnership with internal colleagues as well as providing occasional technical advice for museums and local history organizations across the Commonwealth.

Key responsibilities include:

  • Managing collections management duties that ensure the ongoing care of KHS collections, including records management, inventory control, implementation of conservation strategies, disaster preparedness, and more.
  • Maintaining and creating collections documentation for Museum, Archives, and Library.
  • Managing incoming and outgoing loan program.
  • Maintaining collections policies and ensuring that objects are accessible online.
  • Overseeing the museum collections storage area, including monitoring pest management, environmental conditions in collections spaces, and more.
  • Assisting in the use of collections in research and programming, including helping with reference requests, managing access to objects, and providing leadership on collections use, ethics, and care.

Full position description. (opens as PDF)


  • Education/Experience – Minimum 3 years professional experience in a museum or history-related institution with at least 2 years of supervisory experience in the same. Master’s Degree in history, museum studies or related field.
  • Communication – Demonstrated facility in public speaking, writing and communicating to multiple kinds of audiences.
  • Computer Skills – Advanced internet, word processing, database management, spreadsheets, and email use. PastPerfect experience preferred.

Work Environment:

  • Must have strong organizational and administrative skills and the ability to work collegially with staff and volunteers across the organization. Must be able to manage a project from concept to completion. Must be willing to work some evening, weekends, and occasionally travel.

Physical Demands

  • Must be able to lift materials of up to 25 lbs. Must be able to use computer keyboard, must be able to visually inspect documents and make decisions from such, must be able to remain stationary for long periods of time (sitting/standing). Must be able to use ladders, bend/stoop/reach.

Special Requirements

  • Knowledge of material culture and museum cataloging practices. Adherence to professional codes of ethics and involvement in museum organizations. An understanding of NAGPRA (Native American Graves Protection and Repatriation Act).

This is a full-time position located in Frankfort, KY that reports to the Director of Research and Collections. This is an unclassified (non-merit) position pursuant to KRS 18A.115(1)(u). The annual salary for this position is $37,008.72. The regular work schedule is Monday through Friday with a 37.5 hour work week but the position will require occasional night, weekend, or holiday hours as needed. Benefits include health and life insurance, optional dental and vision insurance, vacation and sick leave, holiday pay, retirement, and optional deferred compensation plans.

Interested applicants should submit a cover letter and current resume via email to khs.hr@ky.gov. No telephone calls accepted. Deadline for submissions is Monday, November 30, 2020. Late and incomplete applications will not be considered. KHS is an agency of the Tourism, Arts and Heritage Cabinet of the Commonwealth of Kentucky.

KHS does not discriminate on the basis of race, color, religion, sex, national origin, sexual orientation or gender identity, ancestry, age, disability, political affiliation, genetic information, or veteran status in accordance with state and federal laws.

PO Box 330984   Nashville, TN 37203   (615) 495-3354   tnmuseums@gmail.com

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