Welcome to the Tennessee Association of Museums

Registrar / Museum of History - NC

02/05/2019 12:42 PM | Tennessee Association Of Museums (Administrator)

*This position is posted at recruitment salary of $42,780-$48,245 and at
salary grade equivalent GN11**

This position will be located at:
Museum of History
5 East Edenton Street
Raleigh, NC  27601

The Department of Natural and Cultural Resources' (DNCR) vision is to be the leader in using the state's natural and cultural resources to build the social, cultural, educational and economic future of North Carolina. Our mission is to improve quality of life by creating opportunities to experience excellence in the arts, history, libraries and nature throughout North Carolina.  The Department works to stimulate learning, inspire creativity, preserve the state's history, conserve the state's natural heritage, encourage recreation and cultural tourism, and promote economic development.  Our goal is to promote equity and inclusion among our employees and our programming to reflect and celebrate our state's diverse population, culture, and history by expanding engagement with diverse individuals and communities. We encourage you to apply to become a part of our team.
The North Carolina Museum of History Division promotes the understanding of the history and material culture of North Carolina for the educational benefit of North Carolinians. Through collections and historical interpretation, its museums encourage citizens and visitors to explore and understand the past; to reflect on their lives and their place in history; and to preserve state, regional, and local history for future generations. The Division is represented by the flagship, the NC Museum of History, and has six regional museums throughout the state.
The primary purpose of the Registrar Position is to oversee or collaborate in all aspects of the permanent collection (150,000 objects) including accessioning and documenting, maintaining electronic and physical records, inventory, storage, monitoring condition of objects, and safeguarding objects from damage, either physical or environmental. The Registrar also oversees loans for temporary exhibitions and collection loans, including shipping and packing, condition reporting, and inventory control.

When it comes to Information Management, the registrar creates, compiles, maintains and updates as necessary legal contracts, histories of use and physical histories of permanent collection objects, including legal forms, permanent collection database and files, loan, conservation, condition, publication, exhibition, insurance and location records; Conducts other research on permanent collection objects as necessary, including copyright research and securing permissions for image use; Manages rights and reproduction requests for NCMH objects; Edits collection database (using Rediscovery's Proficio system), data standards, data input, reports and forms; Develops and implements regular inventory projects; Disseminates information as needed to other sections, researchers, and students; Interacts with patrons and answers questions about the collection, provides behind-the-scenes tours as needed, and when needed, provides courier service.  

When it comes to Collections Management, the position facilitates care and control of collections on and off-site; monitors condition of objects; implements collection policies; oversees and initiates object movement, internal and external; prepares grant reports as necessary; contracts for outside services as needed, including conservation, shipping, and insurance; collaborates with Conservation Staff to monitor physical environment in storage areas and galleries; communicates with facilities staff regarding issues; functions as one of the key registration liaisons for select regional museums.
When it comes to Exhibitions, the registrar prepares loan contracts and incoming receipts, schedules and supervises packing, shipping, condition reporting and object movement for temporary exhibitions; produces reports of works for permanent collection exhibitions as needed, coordinates object movement and record keeping and must have the ability to collaborate with peers in developing appropriate exhibitions and programs. Must have strong organizational skills and strong attention to detail. Must have the ability to multitask and meet deadline-driven projects. Position supervises temporary assistants and volunteers as needed. Overnight and weekend work may be required as needed.

Management Preference:
Five years of progressively responsible museum registration or collections management experience at an accredited institution.

Knowledge, Skills and Abilities / Competencies

**To receive credit for your work history and credentials, you must provide the information on the application form. Any information omitted from the application form, listed as general statements, listed under the text resume section, or on an attachment will not be considered for qualifying credit.**  

  1. Demonstrated experience in collections management principles, procedures, and methods used in the handling, storage, physical care, and preservation, including the attendant recordkeeping to ensure the safety and accessibility of original collection objects.
  2. Demonstrated experience managing and preserving museum collections within a historical museum or cultural setting; using and maintaining a collection information system and database.
  3. Demonstrated proficiency with Microsoft office software programs.
  4. Demonstrated experience with supervising work of others.
  5. Must have a valid NC Driver's License or the ability to obtain for employment.
  6. Overnight and weekend work may be required as needed.
  7. Must be able to lift 30 lbs., unassisted.
  8. Must have the ability and dexterity to do close work with a computer monitor and perform repetitive hand movements.
  9. Must have the ability to handle artifacts safely, and place numbers on artifacts.
  10. Must have ability to climb and descend ladders, sit and stand.

Minimum Education and Experience Requirements

Bachelor s degree in Art History, Biology, Botany, Conservation, Education, History or Zoology from an appropriately accredited institution and four years of museum or related work, or an equivalent combination of education and experience.

Supplemental and Contact Information

The Department of Natural and Cultural Resources (DNCR) selects applicants for employment based on required education and experience and job-related knowledge, skills, and abilities without regard to race, religion, color, national origin, sex, age, disability, genetic information, political affiliation or political influence.
Please be sure to complete the application in full. Resumes may be uploaded with your application but will not be accepted in lieu of a fully completed application and will not be considered for qualifying credit.  "See Resume" or "See Attachment" will NOT be accepted. Degrees must be received from appropriately accredited institutions.  Transcripts, and degree evaluations may be uploaded with your application.  
To obtain veterans preference, you must scan and upload a copy of your DD-214 or discharge orders. 
Technical issues submitting your application, please call the NeoGov Help Line at 855-524-5627.
Applicants requesting and receiving an accommodation under the Americans with Disabilities Act (ADA) are eligible to submit paper applications via mail or by fax.  Please call the human resources office for assistance.
If multiple applications are submitted to an individual posting, only the most recent application received prior to the closing date will be accepted. Applications must be submitted by 5:00 PM on the closing date.
Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account.  Upon the closing date, applications are "Under Review" and will be screened by Human Resources for the qualified applicants. The hiring process may take an average of 6 – 8 weeks.  
It is the policy of the State of North Carolina and the N.C. Department of Natural and Cultural Resources that all employees provide proof of employment eligibility (immigration and naturalization) on the first day of employment.   We participate in E-Verify (Employment Eligibility Verification System).
N.C. Department of Natural and Cultural Resources
Division of Human Resources
4603 Mail Service Center
Raleigh, NC 27699-4603
Phone:  919-807-7373


PO Box 330984   Nashville, TN 37203   (615) 495-3354   tnmuseums@gmail.com

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