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Supreme Court Records Processing Assistant (Part-time) / TN State Library and Archives

01/03/2022 11:15 AM | Tennessee Association Of Museums (Administrator)

Supreme Court Records Processing Assistant (Part-time) 

Tennessee Department of State 

Tennessee State Library and Archives 

Archival Collection Services 

Mission: The mission of the Office of the Secretary of State is to exceed the expectations of  our customers, the taxpayers, by operating at the highest levels of accuracy, cost effectiveness, and accountability in a customer-centered environment. 

Supervisor: Director of Archival Collection Services 

Summary: Process historic Tennessee Supreme Court case files as part of a larger  processing team. Tasks include document analysis, data entry, basic cleaning, and rehousing  of case files. 

Duties/Responsibilities 

Perform basic surface cleaning on case file documents, removing metal or other  fasteners. Prepare page count for future copy orders. 

Read and analyze each case for key descriptive information. 

Enter information into a Microsoft Access database which is searchable online. Rehouse cases in archival folders and boxes, keeping careful track of newly-assigned  box numbers. 

Some case files require handling of case exhibits, including 3-dimensional objects,  photographs, maps, and other items requiring separate storage. 

Perform other duties as assigned. 

Minimum Qualifications 

Education and Experience: 

High school diploma and college-level coursework in American History. 

Knowledge and Abilities: 

Ability to decipher 18th and 19th century handwriting. 

Ability to quickly scan and distill information from large case files. 

Basic understanding of legal and judicial proceedings.

Experienced descriptive writing skills; experience with cataloging/metadata is  preferred. 

Ability to recognize topics, names and organizations from Tennessee history. Familiarity with MS Access or other relational databases. 

Physical Requirements

Ability to handle boxes and equipment weighing a minimum of forty (40) pounds. 

Health, safety and collections security: 

Assist the organization in creating a safe and healthy working environment by working  safely with the equipment provided. 

Follow instructions given for health and safety purposes and immediately report any  unsafe working practices or hazardous working conditions. 

Take all measures necessary to protect the collections from loss, mutilation or theft. Note: This is a temporary part-time position and may be renewed on an annual basis. Salary: $15.00/hour 

To apply, please email your letter of interest and resume to the Division of Human Resources &  Organizational Development, sos.hr@tn.gov.


PO Box 330984   Nashville, TN 37203   (615) 495-3354   tnmuseums@gmail.com

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